RECORD OF PROCEEDINGS
JOINT SCHOOL DISTRICT NO. 365
BOARD OF TRUSTEES
June 17, 2010
I. WELCOME AND CALL TO ORDER
A. The Board of Trustees, Joint School District No. 365, met for the regular meeting at Rimrock Music Room on Thursday, June 17, 2010. Chairman Dixie Black called the meeting to order at 7:00 p.m. and led the Pledge of Allegiance.
B. Roll Call – Chairman Dixie Black, Vice Chairman Ray Meyers, Marie Robertson, Joe Merrick, Howard Field, Superintendent Vickie L. Chandler and Clerk Cathy Sellman were present. Also attending were Will Goodman and Merrilan Simper.
II. APPROVE AGENDA
Superintendent Chandler announced there would be no principal reports at the meeting.
Howard Field made the motion and Ray Meyers seconded to approve the agenda for the June 17th meeting. Motion carried.
III. CONSENT AGENDA
A. Approve minutes of the May 26, 2010 Regular Meeting
B. Accounts Payable
C. Bruneau Elementary Activity Accounts
D. Grand View Elementary Activity Accounts
E. Rimrock Activity Accounts
Ray Meyers made the motion and Howard Field seconded to approve the Consent Agenda. Motion carried.
IV. REPORTS TO THE BOARD
A. Superintendent Reports
Superintendent Chandler had given board members a final school calendar for 2010-2011 and a proposed meeting schedule for 2010-2011 in their board packets. Board meeting dates for next year was also in the packet. Mr. Goodman’s survey regarding athletics was reviewed and discussed. There were 29 parent responses to the survey. Discussion was held on posting the results on the web site. The board recommended putting the bar graphs format on the website for results. She gave board members an update on employees who have resigned and their replacements. Fifteen positions district wide have been opened with retirements and resignations. With reduced numbers of students the district was able to not replace seven of the positions which helped balance the budget. Thank you cards were read aloud from Gerald Chouinard and Cheryl Whiteside.
B. Principal Reports
None
V. PUBLIC INPUT
None
VI. ACTION ITEMS
A. Staff Resignations/Employment of New Personnel
Superintendent Chandler had received a resignation letter from Cynthia Frederick as Grand View Elementary Head Cook. The position has been advertised. Food Service Supervisor JayDene Aquiso has recommended reappointing Kathy Chick from assistant cook to head cook. Mrs. Aquiso also recommended hiring Billie Jo Boman as Grand View Elementary assistant cook. Mrs. Boman cooked at Grand View Elementary for summer school after all the regular cooks declined the job opportunity.
Marie Robertson made the motion and Howard Field seconded to accept Cynthia Frederick’s resignation and move Kathy Chick to head cook and hire Billie Jo Boman as the assistant cook for Grand View Elementary. Motion carried.
Superintendent Chandler has contacted the State Department of Education regarding a para-professional handing the elementary P.E. position following the discussion at the May 26th board meeting. If the district is not claiming the position as a certified position for state reimbursement they can use a para-pro. Mrs. Chandler recommended appointing Sadan Selimovic for the elementary P.E. position. Mr. Selimovic would then be half time elementary P.E. and half time technology technician. This will help the budget because the district is receiving less technology money for next year.
Howard Field made the motion and Joe Merrick seconded to appoint Sadan Selimovic as ½ time technology technician and ½ time elementary P.E. Motion carried.
Superintendent Chandler explained the procedure of interviewing Patrick Milligan for the music teacher position where he taught a music lesson for the summer school students. She recommended hiring Nicholas Wadsworth who is from Weiser for the Rimrock science teaching position, Sam Stafford from Boise for the Rimrock math position, Juan Colunga from Melba for the Rimrock P.E. position and Patrick Milligan from Mountain Home for the district-wide music position. Mrs. Chandler had received a letter of resignation from Jennifer Bollinger.
Marie Robertson made the motion and Joe Merrick seconded to approve the hiring of Nicholas Wadsworth for the science position, Sam Stafford for the math position, Juan Colunga for the P.E. position, Patrick Milligan for the music position and accept Jennifer Bollinger’s resignation. Motion carried.
Superintendent Chandler read Jennifer Bollinger’s letter of resignation aloud. (See attached letter)
B. APPROVE LEP PLAN
The Limited English Proficiency Plan needs to be submitted to the state by June 30.
The plan needs ISAT data and the ISAT reports will not be available until Monday.
Marie Robertson made the motion and Joe Merrick seconded to approve the Limited English Proficiency Plan. Motion carried.
C. APPROVE CONTRACTS FOR SPECIAL EDUCATION SPECIALISTS
Rachelle Ruffing of Advanced Therapy Care provides the speech therapy and contracts an Occupational Therapist for the district. Wade Harper contracts with the district as the school counselor and Psych Specialist which is needed for Special Education Testing in the schools.
Joe Merrick made the motion and Marie Robertson seconded to accept the special education specialists contracts. Motion carried.
D. APPROVE TEACHER TO NEW CERTIFICATION
John Hannah has replaced Penny Hines as the District Special Education Director. He is taking classes to complete his certification for the position. The board needs to approve the application so that the Idaho State Department of Education will approve his ability to do the job while continuing his education.
Howard Field made the motion and Ray Meyers seconded to approve John Hannah on a teacher to new certification. Motion carried.
E. FUTURE OF DRIVER EDUCATION PROGRAM
At the last board meeting Superintendent Chandler told the board she would investigate the possibility of Mr. Murray handling the program as a private contractor. After attending a meeting in Boise, Mr. Murray reported he could not do it because of the costs of the liability insurance. All costs associated with Driver Education have been removed from the 2010-2011 budget. Mrs. Chandler has talked with Glenns Ferry School District to see how they handle their driver’s education program. Discussion was held on the driver’s education program costs, salaries, benefits, etc. Mrs. Chandler has been discussing the driver’s ed program with the driver’s education teacher for Mountain Home and Glenns Ferry. She will contact her again to investigate the possibility of using them in our school district. The state is increasing the driver’s education reimbursement from $125 to $150. Discussion was held on having the classes on Mondays or Saturdays at the community libraries or the Grand View Fire Station.
Howard Field made the motion and Ray Meyers seconded to have Mrs. Chandler investigate the possibility of hiring a temporary contractor to teach driver’s education outside of school time. Motion carried.
F. JOB DESCRIPTION FOR ELEMENTARY LEAD TEACHER
Superintendent Chandler, Sherri Karren and Patty Dalymple have been working on job descriptions for the two elementary lead teachers. (See attachments) They took the old head teacher job description and created a new job description for lead teacher. The lead teacher will assist the principal in her absence, such as meeting with parents or students, professional development, special conferences, etc. Lead teachers as mentors and staff evaluations were discussed. The principal will need to do the formal evaluation of staff members.
Ray Meyers made the motion and Joe Merrick seconded to approve the job description for lead teacher. Motion carried.
G. APPROVE SUPPLEMENTAL CONTRACTS
Howard Field made the motion and Joe Merrick seconded to go into executive session for personnel issues. Motion carried.
BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 365, recess from an open meeting into Executive Session pursuant to Section 67-2345, Idaho Code, to discuss personnel issues.
BE IT FURTHER RESOLVED that following the Executive Session, the Board will reconvene in public session to conduct further business or for adjournment of the meeting.
The board recessed into Executive Session at 8 p.m.
The board reconvened in Open Session at 9:18 p.m.
Chairman Dixie Black announced the board had discussed supplemental coaching contracts and lead teacher and part time principal contracts and salaries during the executive session.
Joe Merrick made the motion and Marie seconded to accept Supplemental Contracts as presented and advertise for open positions after personnel has been notified. Motion carried.
Howard Field made the motion and Ray Meyers seconded to approve $2500 for each elementary lead teacher and $6000 for the elementary principal position. Motion carried.
H. ANNUAL BUDGET HEARING
Superintendent Chandler thanked Cathy Sellman for her work on the budget. Mrs. Chandler stated she was pleased because the contingency fund was not completely depleted. The annual budget has been advertised and was included in the board packets. The contingency reserve line item was dropped from $160,000 to $26,252. However the district has $177,000 remaining in the Construction Fund because of the Idaho Power Rebates and interest which can be used as contingency in case of an emergency in the buildings. The 2010-2011 budget was reviewed line by line. If the fund balance comes in higher than projected after the audit, the money will be put into the contingency line item.
I. APPROVE ANNUAL BUDGET
Howard Field made the motion and Joe Merrick seconded to approve the annual budget. Motion carried.
VII. EXECUTIVE SESSION
Marie Robertson asked about the school elections and the date of the election. Discussion was held on the trustee elections.
VIII. ADJOURNMENT
Ray Meyers made the motion and Joe Merrick seconded to adjourn. Motion carried.
The meeting was adjourned at 9:46 p.m.
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(Catherine R. Sellman, Clerk) |
